Election Dates and Voting Logistics - State Regulatory Agencies

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US Policy 0 Bills, 9 Regulations
31 KAR 5:026

Title: Ballot Standards And Election

Type: Proposed

Citations: 31 KAR 5:026

Agency: State Board of Elections

Publication Date: Nov 01, 2022

Summary: This rule provides for measures that establish standards for the ballots used during elections, as well as, measures that ensure that votes cast during an election are done so in a free, fair, and secure manner. The outer envelope of all mail-in absentee ballots will have a barcode or other label that is unique to the individual voter and capable of being read by an electronic optical scanner when processed. The unique barcode or label for each mail-in absentee ballot outer envelope is to be issued by the State Board of Elections. A voter who is disabled may request a mail-in absentee ballot via an online accessible ballot portal. If the mail-in absentee ballot is found to have been completed and returned as a cast ballot, the voter cannot cast an in-person vote. A voter may deliver a mail-in absentee ballot to the office of the county clerk in the county where the voter is registered, to a secure ballot drop-box in the county where the voter is registered, or to a secure drop-off receptacle. If a signature match cannot be made to the cast ballot and voter, a notice will be provided to the voter.

Location: US-KY

R 168.31

Title: Online Absent Voter Ballot Application

Type: Final

Citations: R 168.31

Agency: Department Of State

Publication Date: Jan 15, 2023

Summary: This rule states that the online absent voter ballot application must provide an opportunity for a voter to use the voter's stored digital signature on file with the secretary of state on the application. In order to allow a voter to use the voter's stored digital signature, the online absent voter ballot application must verify the voter's identity and registration status by requesting the voter's name, complete driver's license or state ID number, full date of birth, last four digits of the voter's social security number, and eye color. For registered voters whose stored digital signature is on file with the secretary of state, the online absent voter ballot application must be signed with that stored digital signature. Registered voters without a stored digital signature on file with the secretary of state may provide a manual digital signature by uploading a photograph of their physical handwritten signature to the online absent voter ballot application. Completed online absent voter ballot applications, including digital signature, must be sent electronically through the Qualified Voter File to the city or township clerk for processing. An application signed using a stored digital signature or manual signature must be treated identically as an application signed with a physical handwritten signature.

Location: US-MI

N.J.A.C. 15:10-7

Title: Electronic Poll Book Implementation

Type: Proposed

Citations: N.J.A.C. 15:10-7

Agency: Department of State

Publication Date: Nov 07, 2022

Summary: On March 30, 2021, the Governor signed a law that added early voting in certain primary and general elections in the State to the existing voting statutes. Early voting is conducted using electronic poll books and optical-scan voting machines that read hand-marked paper ballots or other voting machines that produce a voter-verifiable paper ballot. May 2, 2019, a law was enacted that allowed the county commissioners of registration and county boards of elections to choose to use electronic poll book systems for an election, so long as the system has been certified by the Secretary of State (Secretary). This rule includes the creation of a pilot program allowing the use of electronic poll book systems with certain requirements that must be met. For the Secretary to approve a commissioner of registration or board of election’s request to pilot electronic poll book systems and the specific type of electronic poll book the county plans to utilize, the commissioner of registration or board of elections must provide at least 2 electronic poll books per polling place, along with a backup paper polling register or signature copy register on the day of the election. Electronic poll book records must be retained for at least six years after the election.

Location: US-NJ


Title: Amends Vote By Mail Manual, Related Procedures, Forms, And Requirements For Conducting Elections.

Type: Final

Citations: 165-007-0030

Agency: Secretary of State

Publication Date: Oct 01, 2022

Summary: This rule amends the vote-by-mail manual and related procedures, forms, and requirements for elections. It provides updated and clear guidelines for county elections officials to follow when conducting an election. The rule is adopted as a temporary rule due to the timing of an upcoming election.

Location: US-OR

Executive Order 2022-03

Title: Expansion Of Voter Registration Opportunities

Type: Executive Order

Citations: Executive Order 2022-03

Agency: Office of the Governor

Publication Date: Oct 01, 2022

Summary: This rule is implementing provisions of the National Voter Registration Act of 1993 (NVRA) and provides that the Secretary of the Commonwealth will administer a system where all offices in this Commonwealth that provide public assistance, each county clerk of orphan's court, including each marriage license bureau, all offices in this Commonwealth that provide State-funded programs primarily engaged in providing services to persons with disabilities and all armed forces recruitment centers are required to perform voter registration activities mandated by the NVRA. It also requires that the Secretary of the Commonwealth make voter registration forms available for distribution to other entities so that such entities can provide voter registration application materials to their constituents. The Department of State is the entity charged with implementing the Pennsylvania voter registration law and will provide a working group to support all entities impacted by this Executive Order, which will provide training and support on all implementation and reporting requirements.

Location: US-PA


Title: Rules And Regulations For Mail Ballot Certification Process

Type: Proposed

Citations: 410-RICR-20-00-23

Agency: Board of Elections

Publication Date: Sep 07, 2022

Summary: This rule establishes uniform guidelines for the certification and challenging of mail ballots. It included clarifying definitions of who and what is related to this measure. It details the verification of mail ballot envelopes, duties the Board must do pertaining to this, and what information must be included for this. It also goes over the required signature and verification comparison protocol election officials will do and what the protocol is in certain events. The rule further goes into standing and bases for challenges to mail ballots who may challenge these mail ballots and what statutory bases are eligible for challenges. All objections for certification of a ballot must be made first verbally to election officials who will separate the ballot measure. It outlines protocols for acceptance or disqualification of ballot, and protocols to remedy omissions or definicies of ballots.

Location: US-RI


Title: Ballot Chain Of Custody

Type: Proposed

Citations: R623-8

Agency: Lieutenant Governor

Publication Date: Dec 15, 2022

Summary: This rule establishes requirements and guidelines for election officials regarding ballot security, including the custody, documentation of custody, handling, processing, disposition, tabulation of ballots and retention practices.

Location: US-UT

EL 4

Title: Conduct, Regulation, And Accommodation Of Election Observers

Type: Notice

Citations: EL 4

Agency: Wisconsin Elections Commission

Publication Date: Nov 21, 2022

Summary: This rule pertains to the conduct, regulation, and accommodation of Election Observers. The Commission is establishing rules that set forth standards of conduct applicable to persons who are present at a polling place, or elsewhere, for the purpose of observing all public aspects of an election. The Commission proposes to codify a permanent rule as required by Wis. Stat. § 7.41(5). This rule will expand upon items addressed in the statute that need clarification, such as what interactions are permissible between observers, voters, and election officials, how a chief inspector may restrict which areas are open to observers, and what may count as disruptive behavior.

Location: US-WI

Chapter 30: Early Processing Of Absentee Ballots

Type: Final

Agency: Secretary of State

Publication Date: Oct 21, 2022

Summary: This rule establishes early processing produces for absentee ballots. Specifically, it details what the county clerk must do when they elect to prepare and process absentee ballots the Thursday or Friday immediately preceding election day. They must provide notice of the date, time, and place that absentee ballot preparation and processing will occur to the secretary of state, and the chairman of each political party, require all observers and election judges to complete a form attesting they are not a candidate, candidate’s committee chairperson, or treasurer before observing preparation and processing, accommodate public viewing of the early processing of absentee ballots, and designate an absentee ballot preparation and processing area. Further, election judges appointed for the purpose of early processing and preparation of absentee ballots will not allow the votes cast on a particular ballot to be readily viewable by any observer. The rule also outlines procedures and rules that observers of the early processing and preparation of absentee ballots and election judges appointed for the early processing and preparation of absentee ballots must follow.

Location: US-WY

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